as part of its Electronic Document and Records Management Systems in Australian information management framework or strategy – guides the creation. strategic approach to the management of corporate information and records. of a successful Electronic Document and Records Management. The information management strategy will assist Merton in meeting its document and records management system (EDRMS) and Customer Contact system.
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Electronic document and records management system
The procured system being VERS compliant will ensure that electronic records of permanent value will also be compatible with State Records’ transfer requirements when a digital archive is established.
MLA’s shall supersede all terms of any unsigned, shrink-wrap or click-wrap license included in any package, media or electronic version of the software and any such software shall be licensed under the terms of strattegy respective MLA. Both vendors will continue to be able to supply systems to government agencies as their systems meet the compliance requirements established in State Records’ suite of EDRMS Standards.
What is required for digitising records? An Electronic Document and Records Management System EDRMS is an automated system used to manage the creation, use, management, storage and disposal of physical and electronic documents and records, for the purposes of:.
Agencies are required to undertake and complete business records and technical procurement and pre-implementation activities so that they are able to select the most appropriate EDRMS to meet their business needs. Getting started Digital Continuity Information Management Standard Information governance Check-up PLUS Records authorities Selecting National Archives Managing information Types of information Systems that manage information Electronic documents and records management systems Managing information in network drives Shared systems between government agencies Creating records Capturing information Describing information Accessing information Protecting information Storing information Preserving information Disposing of information Support and professional development Managing records of Commonwealth persons.
Examples of business requirements include: An MLA is limited to the supply and licensing of standard commercial ‘off-the-shelf’ software and to the supply of maintenance and support for this software.
The business case will need to include, but is not limited to:. It highlights key issues that agencies will need to consider to achieve informztion EDRMS implementation that meets business needs and is accepted by its users. This document explains what an EDRMS is, what it can and cannot do, and what business benefits it can provide. Adapted from the National Archives of Australia What are the current procurement arrangements?
Agencies, as defined by the State Records Act,will need to submit a strong business case, which has been approved by the agency’s Chief Executive, to State Records. The Department of Parliamentary Services case study demonstrates the value of undertaking a post-implementation review. The business case will need to include, but is not limited to: An electronic document and records management system or EDRMS is an automated software application designed to assist you with the creation, management, use, storage and disposal of information and records.
Department of Parliamentary Services Case Study — the importance of measuring success pdf, kb Department maanagement Parliamentary Services Case Study — the importance of measuring success Word, kb. Further, the system will be operated and maintained by people who are trained inforrmation competent in its application. An Electronic Document and Records Management System EDRMS is an automated system used to manage the creation, ibformation, management, storage and disposal of physical and electronic documents and records, for the purposes of: For example, a small Board of three staff located in a single office, operating independently of an agency or department, that is able to apply rigorous controls over the hard-copy and electronic records it receives and generates may not edr,s an EDRMS.
EDRMS FAQ | Managing Records
Interoperability between different systems is a critical issue for government as it facilitates information sharing across agencies and enables service continuity during and after the realignment of government functions. The Geoscience Australia case study highlights a set of strategies that resulted in a successful upgrade of an EDRMS, and shows the importance of:.
State Records managemeht review the business case and provide a recommendation to managemdnt Director State Records. Examples of records management tools required for implementation include:. Adapted from the National Archives of Australia. The State has not made any financial commitment or committed to any purchase obligations under an MLA. The MLAs provide agencies with software licensing terms and conditions that are consistent with government policy and offers some improved pricing.
Agencies, as defined by the State Records Act,that are considering digitising current or archival records, including ingormation, will need to procure a compliant EDRMS solution if they don’t already have one that can interface with their digitisation solution.
EDRMS are a subset of business information systems whose primary purpose is the capture and management of digital records. Exemption from procuring a compliant solution still requires that: Who needs to comply with procurement arrangements? How do I ensure government requirements are met?
What are the agency pre-procurement activities? Agencies will need to undertake a number of business planning activities to facilitate procurement and implementation of the EDRMS.
State Records has developed an Assessment and Audit Guideline under revision to outline the program of assessment and audit that agencies are required to undergo to determine if they are meeting the Adequate Records Management Standard V3 PDF KB outcomes. The requirements for accreditation are that: As of 1 Augustagencies wishing to procure an EDRMS will be responsible for tendering, system evaluation, procurement and implementation.
State Records provided suppliers of non-compliant solutions with information about EDRMS accreditation requirements in and again in It is recommended that agencies follow internal procurement processes and utilise the services of agency procurement advisers.
All licences acquired by agencies under an MLA will be in the name of the Minister for and on behalf of the State with agencies being recognised as the ‘end user’. Department of Parliamentary Services Case Study — the importance of measuring success pdf, kb.